{"id":5725,"date":"2024-08-01T10:41:37","date_gmt":"2024-08-01T05:11:37","guid":{"rendered":"https:\/\/razorpay.com\/learn\/?p=5725"},"modified":"2026-03-02T17:44:07","modified_gmt":"2026-03-02T12:14:07","slug":"relieving-letter-format","status":"publish","type":"post","link":"https:\/\/razorpay.com\/payroll\/learn\/relieving-letter-format\/","title":{"rendered":"Relieving Letter Format (+ Free Samples &#038; Templates)"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">A relieving letter is a critical document that a candidate needs to submit to a new employer while switching jobs. This document proves that the prospective candidate has completed all the required services and responsibilities with their previous employer.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Generally, the <\/span><span style=\"font-weight: 400;\">HR<\/span><span style=\"font-weight: 400;\"> department issues relieving letters. However, if you\u2019re new at it, don\u2019t worry, this article will discuss all about relieving letters, along with free MS Word &amp; PDF templates and samples.<\/span><\/p>\n<p>Here&#8217;s how you can <a href=\"https:\/\/razorpay.com\/docs\/payroll\/documents-letters\/\">create and manage employee letters on RazorpayX Payroll<\/a>, using best-in-class templates crafted by our team of experts.<\/p>\n<p style=\"text-align: center;\"><a style=\"border-radius: 3px; background: #528FF0; padding: 15px; font-weight: 600; cursor: pointer; text-decoration: none; color: white;\" href=\"https:\/\/payroll.razorpay.com\/signup?r=blog_cta_RelievingLetter\" target=\"_blank\" rel=\"noopener\" data-schema-attribute=\"\">Try out a free demo<\/a><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-transparent ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-69e0802560d01\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-69e0802560d01\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/razorpay.com\/payroll\/learn\/relieving-letter-format\/#What-is-a-relieving-letter\" >What is a relieving letter?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/razorpay.com\/payroll\/learn\/relieving-letter-format\/#Relieving-letter-format\" >Relieving letter format<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/razorpay.com\/payroll\/learn\/relieving-letter-format\/#Key-components-of-a-relieving-letter\" >Key components of a relieving letter<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/razorpay.com\/payroll\/learn\/relieving-letter-format\/#Relieving-letter-template-and-sample\" >Relieving letter template and sample<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/razorpay.com\/payroll\/learn\/relieving-letter-format\/#Simple-Relieving-letter-format-for-employee\" >Simple Relieving letter format for employee<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/razorpay.com\/payroll\/learn\/relieving-letter-format\/#Relieving-letter-for-accountant-sample\" >Relieving letter for accountant sample<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/razorpay.com\/payroll\/learn\/relieving-letter-format\/#Relieving-letter-sample-2-CA-Firm\" >Relieving letter sample 2 (CA Firm)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/razorpay.com\/payroll\/learn\/relieving-letter-format\/#Sample-email-for-requesting-a-Relieving-Letter-from-Company\" >Sample email for requesting a Relieving Letter from Company<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/razorpay.com\/payroll\/learn\/relieving-letter-format\/#How-to-write-a-relieving-letter\" >How to write a relieving letter?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/razorpay.com\/payroll\/learn\/relieving-letter-format\/#What-is-the-Difference-Between-a-Relieving-Letter-and-an-Experience-Letter\" >What is the Difference Between a Relieving Letter and an Experience Letter?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/razorpay.com\/payroll\/learn\/relieving-letter-format\/#Generate-multiple-letters-in-a-click-with-RazorpayX-Payroll\" >Generate multiple letters in a click with RazorpayX Payroll\u00a0<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/razorpay.com\/payroll\/learn\/relieving-letter-format\/#Read-more\" >Read more:<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What-is-a-relieving-letter\"><\/span><b>What is a relieving letter?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Relieving letter is an official document issued to an employee leaving an organisation. It states that the employee has been relieved from their duties &amp; responsibilities by the previous employer after finishing all the required formalities.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Typically, a relieving letter is printed on the employer&#8217;s letterhead and given to the employee on their last working day.<\/span><\/p>\n<h3><b>What is the Purpose of a Relieving Letter?<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">A relieving letter is one of the most important documents for employees at the time of exit. It finalizes the exit and marks the end of the professional relationship between an employer and an employee. Its primary purposes include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It formally certifies that the employee\u2019s resignation has been accepted and they have been relieved of their official duties as of a specific date.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The letter acts as a &#8220;No Objection&#8221; statement, confirming that the employee has returned all company assets, such as laptops or keycards, and has no outstanding financial liabilities toward the organization.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">New employers almost always require this document to ensure the candidate is not engaging in dual employment and has exited their previous role ethically.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">It serves as a vital record for background verification. Many companies and agencies use it to validate the employee\u2019s tenure and conduct during their employment.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Relieving-letter-format\"><\/span><b>Relieving letter format<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A relieving letter&#8217;s tone should be professional, and the content should be concise. Given that the employer&#8217;s name goes into it, the employer should ensure that the document&#8217;s drafting is done appropriately.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Key-components-of-a-relieving-letter\"><\/span><b>Key components of a relieving letter<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><b>1. Date<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The issuance date is the first section and it should be written on top of the page. The date can be a piece of critical information in case of any disputes.<\/span><\/p>\n<h3><b>2. Employee information<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The employee information, along with the name, designation, and department, comes just below the date of issuance. The company&#8217;s name can also be provided in this section.<\/span><\/p>\n<h3><b>3. Subject\u00a0<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">This section provides a brief about the letter&#8217;s purpose.<\/span><\/p>\n<h3><b>4. Salutation<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">In this part, the letter&#8217;s recipient is addressed by the first name preceded by a formal salutation. For example, &#8216;Dear John&#8217;.<\/span><\/p>\n<h3><b>5. Body of the letter<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">This section captures particulars about the employee&#8217;s resignation and the fact that the employer has accepted it. It also includes when the employee tendered the resignation and when is the last day of employment.<\/span><\/p>\n<h3><b>6. Formalities and appreciation<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">In this section, the employer assures that the employee will receive the full and final settlement after a particular period. The assurance is followed by thanks and wishes for the employee.<\/span><\/p>\n<h3><b>7. Signature<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">The signature on the bottom left of the page marks the end of the letter.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Relieving-letter-template-and-sample\"><\/span><b>Relieving letter template and sample<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<hr \/>\n<p style=\"text-align: right;\">[Company_Name]<\/p>\n<p style=\"text-align: right;\">[Company_Address]<\/p>\n<p style=\"text-align: right;\">14\/12\/2021<\/p>\n<p style=\"text-align: center;\">Relieving letter<\/p>\n<p style=\"text-align: left;\">Dear <span style=\"font-size: 19px;\">[Employee_Name], <\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-size: 19px;\">With reference to your resignation email dated [Employee_Resignation_Date], you are hereby relieved from your duties as on [Employee_Relieving_Date]. We confirm that you have been working with [Company_Name], as [Employee_Designation] from [Employee_Joining_Date] to [Employee_Relieving_Date]. <\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-size: 19px;\">We would like to thank you for your service with [Company_Name] &amp; wish you the best in your future endeavours. <\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-size: 19px;\">For [Company_Name]<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-size: 19px;\">[HR_Name] <\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-size: 19px;\">[HR_Designation]<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-5726 size-large\" style=\"border: 3px solid #eeeeee; padding: 3px; margin: 3px;\" src=\"https:\/\/d6xcmfyh68wv8.cloudfront.net\/learn-content\/uploads\/2021\/12\/employeename-relieving-letter-converted-725x1024.jpg\" alt=\"Relieving letter Sample format\" width=\"725\" height=\"1024\" srcset=\"https:\/\/d6xcmfyh68wv8.cloudfront.net\/learn-content\/uploads\/2021\/12\/employeename-relieving-letter-converted-725x1024.jpg 725w, https:\/\/d6xcmfyh68wv8.cloudfront.net\/learn-content\/uploads\/2021\/12\/employeename-relieving-letter-converted-212x300.jpg 212w, https:\/\/d6xcmfyh68wv8.cloudfront.net\/learn-content\/uploads\/2021\/12\/employeename-relieving-letter-converted-1088x1536.jpg 1088w, https:\/\/d6xcmfyh68wv8.cloudfront.net\/learn-content\/uploads\/2021\/12\/employeename-relieving-letter-converted-1450x2048.jpg 1450w\" sizes=\"(max-width: 725px) 100vw, 725px\" \/><\/p>\n<p style=\"text-align: center;\"><a style=\"border-radius: 3px; background: #528FF0; padding: 15px; font-weight: 600; cursor: pointer; text-decoration: none; color: white;\" href=\"https:\/\/razorpay.com\/learn-content\/uploads\/2021\/12\/employeename-relieving-letter-converted-1.docx\" target=\"_blank\" rel=\"noopener\" data-schema-attribute=\"\">Download Relieving Letter in Word for Free<\/a><\/p>\n<p style=\"text-align: center;\"><a style=\"border-radius: 3px; background: #528FF0; padding: 15px; font-weight: 600; cursor: pointer; text-decoration: none; color: white;\" href=\"https:\/\/razorpay.com\/learn-content\/uploads\/2021\/12\/employeename-relieving-letter.pdf\" target=\"_blank\" rel=\"noopener\" data-schema-attribute=\"\">Download Relieving Letter in PDF for Free<\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Simple-Relieving-letter-format-for-employee\"><\/span><b>Simple Relieving letter format for employee<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<hr \/>\n<p>[Company Logo]<br \/>\n[Company Name]<br \/>\n[Company Address]<br \/>\n[City, State, Pin]<br \/>\n[Date]<\/p>\n<p style=\"text-align: center;\"><strong>Relieving Letter<\/strong><\/p>\n<p>This is to certify that [Employee&#8217;s Full Name], Employee ID [Employee ID], has successfully completed his\/her tenure at [Company Name] as [Job Title] from [Joining Date] to [Last Working Date].<\/p>\n<p>During their time with us, [Employee&#8217;s Full Name] exhibited dedication, teamwork, and a strong work ethic. Their contributions have been valuable to our organization. We wish them success in their future endeavours.<\/p>\n<p>Sincerely,<br \/>\n[HR Manager&#8217;s Name]<br \/>\n[HR Manager&#8217;s Title]<br \/>\n[Contact Information]<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Relieving-letter-for-accountant-sample\"><\/span>Relieving letter for accountant sample<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<hr \/>\n<p>[Company Logo]<br \/>\n[Company Name]<br \/>\n[Company Address]<br \/>\n[City, State, Pin]<br \/>\n[Date]<\/p>\n<p style=\"text-align: center;\"><strong>Relieving Letter<\/strong><\/p>\n<p>This is to confirm that [Employee&#8217;s Full Name], with Employee ID [Employee ID], has completed their tenure as an Accountant at [Company Name]. Their association with us was from [Joining Date] to [Last Working Date].<\/p>\n<p>During their time here, [Employee&#8217;s Full Name] demonstrated meticulous attention to financial details, accuracy, and dedication to maintaining the company&#8217;s financial records. We appreciate their contributions and wish them all the best in their future endeavours.<\/p>\n<p>Sincerely,<br \/>\n[HR Manager&#8217;s Name]<br \/>\n[HR Manager&#8217;s Title]<br \/>\n[Contact Information]<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Relieving-letter-sample-2-CA-Firm\"><\/span>Relieving letter sample 2 (CA Firm)<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<hr \/>\n<p>[Company Logo]<br \/>\n[CA Firm Name]<br \/>\n[Company Address]<br \/>\n[City, State, Pin]<br \/>\n[Date]<\/p>\n<p>This is to certify that [Employee&#8217;s Full Name], with Employee ID [Employee ID], served as a valued member of our team at [CA Firm Name] from [Joining Date] to [Last Working Date].<\/p>\n<p>[Employee&#8217;s Full Name] exhibited a strong understanding of accounting and taxation principles during their tenure. They played a crucial role in delivering high-quality financial advisory services to our clients. We appreciate their dedication and wish them success in their professional journey.<\/p>\n<p>Sincerely,<br \/>\n[Senior Partner&#8217;s Name]<br \/>\n[Senior Partner&#8217;s Title]<br \/>\n[Contact Information]<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Sample-email-for-requesting-a-Relieving-Letter-from-Company\"><\/span><b>Sample email for requesting a Relieving Letter from Company<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div class=\"bg-black rounded-md mb-4\">\n<div class=\"flex items-center relative text-gray-200 bg-gray-800 px-4 py-2 text-xs font-sans justify-between rounded-t-md\">\n<p>Subject: Request for Relieving Letter<\/p>\n<p>Dear [HR Manager&#8217;s Name],<\/p>\n<p>I hope this email finds you well. I am writing to kindly request a relieving letter for my employment at [Company Name]. My last working day was on [Last Working Date], and I believe that the relieving letter would be an important document for my future endeavours.<\/p>\n<p>I greatly enjoyed my time working at [Company Name] and am grateful for the opportunities and experiences I gained during my tenure. I appreciate your assistance in providing the relieving letter, which would be invaluable as I move forward in my career.<\/p>\n<p>Please let me know if there are any specific procedures or information you require from my end to facilitate the process. I look forward to hearing from you soon.<\/p>\n<p>Thank you for your time and consideration.<\/p>\n<p>Best Regards,<br \/>\n[Your Full Name]<br \/>\n[Your Employee ID]<br \/>\n[Your Contact Information]<\/p>\n<\/div>\n<\/div>\n<h2><span class=\"ez-toc-section\" id=\"How-to-write-a-relieving-letter\"><\/span><b>How to write a relieving letter?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">As mentioned earlier, relieving letter is a formal document issued to employees after accepting resignation and relieving them from all the duties. Here are some important things to remember while writing it:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The letter should be issued on the company letterhead.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The ideal salutation to give, unless the employee requests a specific name, is \u201cTo Whomsoever It May Concern.\u201d<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You should mention the acceptance of employee resignation and their designation.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You can mention joining and resignation dates.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The tone of the letter should be formal and polite.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"What-is-the-Difference-Between-a-Relieving-Letter-and-an-Experience-Letter\"><\/span><b>What is the Difference Between a Relieving Letter and an Experience Letter?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A Relieving Letter and an Experience Letter are two different documents that serve two distinct purposes in an employee&#8217;s professional lifecycle. Even though many people confuse them and they are often issued together during the Full and Final (F&amp;F) settlement, they are fundamentally different.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A Relieving Letter is primarily an exit document. It formally confirms that the employee\u2019s resignation has been accepted and they have been relieved of their duties as of a specific date. Its main function is to prove to future employers that the candidate has no pending obligations, company assets, or &#8220;dual employment&#8221; status with the previous organization.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In contrast, an Experience Letter validates an employee\u2019s tenure. It focuses on the history of employment, detailing the start and end dates, designations held, and the nature of work performed. While a relieving letter signals the end of a relationship, an experience letter validates the skills and time spent during that relationship.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Generate-multiple-letters-in-a-click-with-RazorpayX-Payroll\"><\/span><b>Generate multiple letters in a click with RazorpayX Payroll\u00a0<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"https:\/\/razorpay.com\/payroll\/hr-software\/?r=blog_ctarelievingletter\" target=\"_blank\" rel=\"noopener\" data-schema-attribute=\"\"><span style=\"font-weight: 400;\">RazorpayX Payroll<\/span><\/a><span style=\"font-weight: 400;\">\u00a0is an HR and <\/span><a href=\"https:\/\/razorpay.com\/payroll\/what-is-payroll-definition-process-complete-guide\/\" target=\"_blank\" rel=\"noopener\" data-schema-attribute=\"\"><span style=\"font-weight: 400;\">payroll<\/span><\/a><span style=\"font-weight: 400;\"> software that helps businesses retrieve customisable templates for multiple HR letters, including relieving letters. That is not all; RazorpayX Payroll comes with in-built tools such as CTC calculator, salary preview, and more. Still, don\u2019t just take our word for it, sign up for free and experience a hassle-free HR experience yourself.<\/span><\/p>\n<div style=\"text-align: center;\"><a style=\"border-radius: 3px; background: #528FF0; padding: 15px; font-weight: 600; cursor: pointer; text-decoration: none; color: white;\" href=\"https:\/\/payroll.razorpay.com\/signup?r=blog_cta_relievingletter\" target=\"_blank\" rel=\"noopener\" data-schema-attribute=\"\">Start Your Forever Free Plan Now!<\/a><\/div>\n<div><\/div>\n<div><strong><a href=\"https:\/\/razorpay.com\/payroll\/zo-world-reduces-its-payroll-time-with-razorpayx-payroll\/\" target=\"_blank\" rel=\"noopener\" data-schema-attribute=\"\">[Read how Zo World Reduced Its Payroll &amp; Reimbursement Timelines by 75% with RazorpayX Payroll]<\/a><\/strong><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Read-more\"><\/span>Read more:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><strong><a href=\"https:\/\/razorpay.com\/payroll\/\">Payroll Software<\/a><\/strong><\/p>\n<p><strong><a href=\"https:\/\/razorpay.com\/payroll\/what-is-payroll\/\">What is Payroll<\/a><\/strong><\/p>\n<p><strong><a href=\"https:\/\/razorpay.com\/payroll\/learn\/payroll-process\/\">Payroll Process<\/a><\/strong><\/p>\n<p><strong><a href=\"https:\/\/razorpay.com\/payroll\/learn\/payroll-management-system-software\/\">Payroll Management<\/a><\/strong><\/p>\n<p><strong><a href=\"https:\/\/razorpay.com\/payroll\/learn\/hris-human-resource-information-system\/\">HRIS<\/a><\/strong><\/p>\n<p><strong><a href=\"https:\/\/razorpay.com\/payroll\/leave-attendance-management\/\">Leave Attendance Management<\/a><\/strong><\/p>\n<p><strong><a href=\"https:\/\/razorpay.com\/payroll\/attendance-management-system\/\">Attendance Management System<\/a><\/strong><\/p>\n<p><strong><a href=\"https:\/\/razorpay.com\/payroll\/hr-software\/\">HR Software<\/a><\/strong><\/p>\n<h3><b>FAQs<\/b><\/h3>\n<h3><span style=\"font-weight: 400;\">Is a relieving letter mandatory for joining a new company?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">While not strictly mandatory under labor laws, most private organizations insist on it. It serves as proof that you have formally resigned from your previous role and are not engaging in dual employment. Without it, your background verification may be flagged or rejected.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">When should a relieving letter be issued?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A relieving letter is typically issued on the employee\u2019s last working day. However, many organizations issue it only after the Full and Final (F&amp;F) settlement is completely processed, which usually occurs within 30 to 45 days of the employee&#8217;s exit.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Who writes the relieving letter?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Generally, it is the HR department of a company that is responsible for drafting and issuing the relieving letter. It should be printed on the company\u2019s official letterhead and must be signed by an authorized signatory, such as the HR Manager or the Head of the Department.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">How to write a relieving letter in Word format?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">To write a relieving letter in Word Format, Open Microsoft Word or Google Docs and insert your company letterhead. Include the date, employee details, and a formal statement confirming the acceptance of resignation and the relieving date. Add an authorized signature, and save the file as a PDF before sending.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">How to ask HR for a relieving letter?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Send a formal email to your HR representative clearly stating your Employee ID, resignation date, and last working day. You can also request the status of your relieving letter if it was not issued immediately upon your exit or after your F&amp;F settlement was completed.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Can an employer refuse to issue a relieving letter?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">An employer may withhold the letter if the employee has absconded, failed to serve the required notice period, or has pending financial dues. However, if the employee has complied with all exit policies and handover protocols, withholding the letter is considered an unfair labor practice.<\/span><\/p>\n\t\t\t<div id=\"rank-math-rich-snippet-wrapper\" class=\"\">\n\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\n","protected":false},"excerpt":{"rendered":"<p>A relieving letter is a critical document that a candidate needs to submit to a new employer while switching jobs. Get free samples in this blog.<\/p>\n","protected":false},"author":151156494,"featured_media":5732,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3404,3476],"tags":[3704],"class_list":{"0":"post-5725","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-payroll","8":"category-payroll-glossary","9":"tag-relieving-letter"},"_links":{"self":[{"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/posts\/5725","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/users\/151156494"}],"replies":[{"embeddable":true,"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/comments?post=5725"}],"version-history":[{"count":28,"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/posts\/5725\/revisions"}],"predecessor-version":[{"id":18899,"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/posts\/5725\/revisions\/18899"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/media\/5732"}],"wp:attachment":[{"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/media?parent=5725"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/categories?post=5725"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/tags?post=5725"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}