{"id":3499,"date":"2021-03-23T17:45:17","date_gmt":"2021-03-23T12:15:17","guid":{"rendered":"https:\/\/razorpay.com\/learn\/?p=3499"},"modified":"2022-10-03T22:27:21","modified_gmt":"2022-10-03T16:57:21","slug":"how-to-make-tax-declaration-form12bb","status":"publish","type":"post","link":"https:\/\/razorpay.com\/learn\/how-to-make-tax-declaration-form12bb\/","title":{"rendered":"Tax Declaration: A Walkthrough For Employers and Employees"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Every employer seeks a tax declaration from their employees at the beginning of a financial year. This declaration is a list of all tax-saving investments that an employee commits to make in that particular year.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Based on the information provided in the tax declaration, the employer calculates and deduct tax at source (TDS) proportionately from the employee\u2019s monthly income. TDS on salary payments is governed by Section 192 of the Income Tax Act, 1961.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Declaring tax-saving investments is not all! Employees need to submit proof of expenses or investments during the year to support their declaration. If they fail to do so, the employer will have to recover the tax shortfall from the employee\u2019s salary in the remaining months.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Employers managing payroll traditionally using spreadsheets collect investment proofs in physical copies or via email. Then, the concerned team verifies the details and approves the tax declarations. The whole process becomes cumbersome and confusing.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But, this process can be simplified for employers as well as their employees through automation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s shed some light on the entire tax declaration process using payroll automation and see how RazorpayX Payroll helps employers with all-things payroll.\u00a0\u00a0\u00a0<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_80 counter-hierarchy ez-toc-counter ez-toc-transparent ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-69ee9bfe0827a\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-69ee9bfe0827a\"  aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/razorpay.com\/learn\/how-to-make-tax-declaration-form12bb\/#What-is-Form-12BB-%E2%80%93-Tax-declaration-form\" >What is Form 12BB &#8211; Tax declaration form<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/razorpay.com\/learn\/how-to-make-tax-declaration-form12bb\/#Why-is-tax-declaration-important\" >Why is tax declaration important<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/razorpay.com\/learn\/how-to-make-tax-declaration-form12bb\/#How-employers-can-verify-supporting-documents\" >How employers can verify supporting documents<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/razorpay.com\/learn\/how-to-make-tax-declaration-form12bb\/#Mode-and-time-of-submission\" >Mode and time of submission<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/razorpay.com\/learn\/how-to-make-tax-declaration-form12bb\/#Empower-and-enhance-employees-experience\" >Empower and enhance employee\u2019s experience<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/razorpay.com\/learn\/how-to-make-tax-declaration-form12bb\/#RazorpayX-Payroll-%E2%80%93-One-stop-solution-for-all-things-payroll\" >RazorpayX Payroll &#8211; One stop solution for all things payroll\u00a0<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What-is-Form-12BB-%E2%80%93-Tax-declaration-form\"><\/span><span style=\"font-weight: 400;\">What is Form 12BB &#8211; Tax declaration form<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Form 12BB is a statement that has to be submitted by the employees to their employers, generally at the end of the financial year. <\/span><\/p>\n<p>[bctt tweet=&#8221;Employees declare their tax-saving investments or expenses made during a financial year to reduce their tax liability.\u00a0&#8221; via=&#8221;no&#8221;]<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why-is-tax-declaration-important\"><\/span><span style=\"font-weight: 400;\">Why is tax declaration important<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">According to the income tax law, an employer needs to <a href=\"https:\/\/razorpay.com\/learn\/tax-deducted-at-source-tds\/\" target=\"_blank\" rel=\"noopener noreferrer\">deduct tax at source<\/a> on the estimated income of the employee every month.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Before Union Budget 2020, the Income Tax Act allowed employees to claim certain expenses &amp; investments and reduce their tax burden.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In Union Budget 2020, the government introduced a <\/span><b>new tax regime<\/b><span style=\"font-weight: 400;\"> with lower tax slabs, but with fewer exemptions and deductions. However, employees are free to compare and opt for the better-off regime based on their income.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To choose the best option, employees need to make<\/span><b> tax declarations<\/b><span style=\"font-weight: 400;\"> and calculate their tax liabilities.\u00a0<\/span><\/p>\n<p style=\"text-align: center;\"><b>[Must Read: <\/b><a href=\"https:\/\/razorpay.com\/blog\/dual-tax-regime-compliant-payroll-software-opfin\/\" target=\"_blank\" rel=\"noopener noreferrer\"><b>All You Need to Know About The Dual Tax Regime ]<\/b><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Once the selection is made, employers can deduct income tax accordingly from the employees\u2019 salary.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How-employers-can-verify-supporting-documents\"><\/span><span style=\"font-weight: 400;\">How employers can verify supporting documents<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Employers provide a cut-off date for submission of investment or expense proof. Generally, this date lies in January or February, so that shortfall of taxes is recovered in the remaining months of the financial year.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s the checklist of verification tips for employers for the most popular tax-saving investments.\u00a0<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Investments<\/b><\/td>\n<td><b>Description<\/b><\/td>\n<td><b>Documents to collect<\/b><\/td>\n<td><b>Points to remember<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">House Rent Allowance (HRA)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">For most employees, HRA is a part of their salary structure and provides benefits for the rental expenses made during the year.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The benefit amount available to employees is the least of the following:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Actual HRA received<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Actual rent paid (-) 10% of basic salary<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">50% of basic salary for metro cities\/ 40% for non-metros<\/span><\/li>\n<\/ul>\n<\/td>\n<td><span style=\"font-weight: 400;\">Rent receipts<\/span><\/td>\n<td><span style=\"font-weight: 400;\">The rent receipts can be monthly\/ annually<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If the rent paid is higher than Rs 1 lakh in a year, owner&#8217;s PAN is mandatory<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Leave Travel Allowance (LTA)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Applicable to employees whose salary structure includes LTA component<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The exemption amount will be limited to LTA provided by the employer or actual travel costs, whichever is less<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Tickets for domestic travel and boarding pass in case of air journey<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Applicable to only domestic travel expenses<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Housing Loans EMIs<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Employees can claim interest paid on housing loan for a self-occupied property of up to Rs 2 lakh in a financial year.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Also, the principal amount can be claimed under section 80C of the Income Tax Act up to a maximum of Rs 1.5 lakh in a year<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Loan certificate provided by the bank<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A document declaring employees&#8217; ownership in the property<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Property possession certificate<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Declaration should indicate borrowers and share of ownership<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Life Insurance Premium<\/span><\/td>\n<td><span style=\"font-weight: 400;\">LIC premium paid during the year can be claimed as deduction under section 80C, up to a maximum of Rs 1.5 lakh<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Receipts of premium paid<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Premium paid for self, spouse and children is eligible<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Payment should be made by the employee only<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Public Provident Fund (PPF)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Employees can invest in a PPF account and claim up to Rs 1.5 lakh in a year under section 80C<\/span><\/td>\n<td><span style=\"font-weight: 400;\">PPF account statement or passbook<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Either statement or passbook should have the account details and transfer record showing the amount along with the date of investment<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Children Tuition Fees<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Any amount paid towards children&#8217;s education can be claimed under section 80C, up to a maximum of Rs 1.5 lakh<\/span><\/td>\n<td><span style=\"font-weight: 400;\">School fees receipts<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Tuition fees should be mentioned in the receipt<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Deduction only allowed for tuition fees\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Available for full-time education courses including nursery<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Medical Insurance<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Medical insurance premium for self and family<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Receipts of premium paid<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Premium payment should be made by the employee only<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Any amount paid, other than for preventive health check-up, should be in electronic form<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Medical bills for senior citizen parents can be claimed if there is no active insurance plan for them<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><span class=\"ez-toc-section\" id=\"Mode-and-time-of-submission\"><\/span><span style=\"font-weight: 400;\">Mode and time of submission<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Employers should collate online Form 12BB, income disclosure information, and documentary proofs. The employees will upload these documents to the <\/span><b>online portal,<\/b><span style=\"font-weight: 400;\"> and the payroll team can verify the same. Alternatively, some employers manually collate the data or combine both.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The tax declarations and their proofs should be submitted by the cut-off date.\u00a0<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Empower-and-enhance-employees-experience\"><\/span><span style=\"font-weight: 400;\">Empower and enhance employee\u2019s experience<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To build trust and a sense of accountability among employees, employers should opt for payroll software that enables employees to access their payroll information, make updates to their tax declaration, and much more. All this comes as a part of India\u2019s best payroll software, RazorpayX Payroll!<\/span><\/p>\n<p><b>RazorpayX Payroll <\/b><span style=\"font-weight: 400;\">is built to focus on delivering a one-click, seamless, and end-to-end payroll processing experience. Combining the functionality of payroll software with that of outsourcing services, RazorpayX Payroll not only does payroll calculations but also executes payroll.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Executing payroll refers to the disbursal of salaries to the employees and the payment of statutory dues like PF, PT, ESI, and TDS.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">RazorpayX Payroll also facilitates employees to help themselves with its ESS (Employee Self-Service) portal. It offers an intuitive dashboard for quick access to payslips &amp; Form 16, update tax declarations, or request reimbursements.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Employees can enter details and upload supporting documents in the portal by clicking on \u2018<\/span><b>Edit\u2019 <\/b><span style=\"font-weight: 400;\">under different investment heads.\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-4339 size-full\" src=\"https:\/\/razorpay.com\/learn-content\/uploads\/2020\/09\/Screenshot-2021-03-23-at-5.40.45-PM.png\" alt=\"Tax declaration dashboard\" width=\"2880\" height=\"1580\" srcset=\"https:\/\/d6xcmfyh68wv8.cloudfront.net\/learn-content\/uploads\/2020\/09\/Screenshot-2021-03-23-at-5.40.45-PM.png 2880w, https:\/\/d6xcmfyh68wv8.cloudfront.net\/learn-content\/uploads\/2020\/09\/Screenshot-2021-03-23-at-5.40.45-PM-300x165.png 300w, https:\/\/d6xcmfyh68wv8.cloudfront.net\/learn-content\/uploads\/2020\/09\/Screenshot-2021-03-23-at-5.40.45-PM-768x421.png 768w, https:\/\/d6xcmfyh68wv8.cloudfront.net\/learn-content\/uploads\/2020\/09\/Screenshot-2021-03-23-at-5.40.45-PM-1024x562.png 1024w\" sizes=\"(max-width: 2880px) 100vw, 2880px\" \/><\/p>\n<div style=\"text-align: center;\"><a style=\"border-radius: 3px; background: #528FF0; padding: 15px; font-weight: 600; cursor: pointer; text-decoration: none; color: white;\" href=\"https:\/\/www.opfin.com\/?utm_source=learn&amp;utm_medium=cta\" target=\"_blank\" rel=\"noopener\">Simplify Tax Declarations<\/a><\/div>\n<p>&nbsp;<\/p>\n<p>With RazorpayX Payroll, employees can compare and choose their preferred tax regime during the time of their tax declaration for the financial year.<\/p>\n<p><span style=\"font-weight: 400;\">They can also see their projected taxes for the year based on their income and regime so that they can make an informed decision keeping their tax liability in mind.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"RazorpayX-Payroll-%E2%80%93-One-stop-solution-for-all-things-payroll\"><\/span><span style=\"font-weight: 400;\"><img decoding=\"async\" class=\"aligncenter wp-image-4338 size-full\" src=\"https:\/\/d6xcmfyh68wv8.cloudfront.net\/learn-content\/uploads\/2020\/09\/Screenshot-2021-03-23-at-5.12.52-PM.png\" alt=\"Dual tax regime Financial Year\" width=\"2876\" height=\"1583\" srcset=\"https:\/\/d6xcmfyh68wv8.cloudfront.net\/learn-content\/uploads\/2020\/09\/Screenshot-2021-03-23-at-5.12.52-PM.png 2876w, https:\/\/d6xcmfyh68wv8.cloudfront.net\/learn-content\/uploads\/2020\/09\/Screenshot-2021-03-23-at-5.12.52-PM-300x165.png 300w, https:\/\/d6xcmfyh68wv8.cloudfront.net\/learn-content\/uploads\/2020\/09\/Screenshot-2021-03-23-at-5.12.52-PM-768x423.png 768w, https:\/\/d6xcmfyh68wv8.cloudfront.net\/learn-content\/uploads\/2020\/09\/Screenshot-2021-03-23-at-5.12.52-PM-1024x564.png 1024w\" sizes=\"(max-width: 2876px) 100vw, 2876px\" \/>RazorpayX Payroll &#8211; One stop solution for all things payroll\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Relying on obsolete payroll processing methods might put businesses at risk.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Since the software scales itself, RazorpayX Payroll helps businesses to carry out their payroll operations without any interruptions and help them stay up to date with changing regulations and compliance.<\/span><\/p>\n<div style=\"text-align: center;\"><a style=\"border-radius: 3px; background: #528FF0; padding: 15px; font-weight: 600; cursor: pointer; text-decoration: none; color: white;\" href=\"https:\/\/www.opfin.com\/?utm_source=learn&amp;utm_medium=cta\" target=\"_blank\" rel=\"noopener\">Try RazorpayX Payroll Now<\/a><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Form 12BB is a tax declaration form where an employee needs to mention all tax-saving investments made or to be made in the financial year and submit it to their employers. Employers consider such details for deducting income from employee&#8217;s salary. <\/p>\n","protected":false},"author":151156469,"featured_media":3509,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3476],"tags":[3472],"class_list":{"0":"post-3499","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-payroll-glossary","8":"tag-tax-declaration"},"_links":{"self":[{"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/posts\/3499","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/users\/151156469"}],"replies":[{"embeddable":true,"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/comments?post=3499"}],"version-history":[{"count":14,"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/posts\/3499\/revisions"}],"predecessor-version":[{"id":6835,"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/posts\/3499\/revisions\/6835"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/media\/3509"}],"wp:attachment":[{"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/media?parent=3499"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/categories?post=3499"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/learn.razorpay.in\/learn\/wp-json\/wp\/v2\/tags?post=3499"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}